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Heather Palermo
5 Benefits of HCM and Payroll Software for Small Businesses
A single payroll mistake can turn into a rough week fast. Someone gets shorted on their check, they come to you upset, and now you're...
The Social Security Administration has started mailing informational notifications to employers that submitted W-2s for 2017 that contained mismatched name and Social Security numbers, based on agency records. 200,000 notification letters are sent every two weeks. The notification informs the employers that they are to receive an educational correspondence letter in 2019 with a request to review and correct business records. SSA letters for W-2s filed for 2018 will start going out in February 2019.
The SSA notes on its website that there are several reasons why reported names and numbers may disagree with SSA records, such as typos, unreported name changes, and inaccurate or incomplete employer records. Penalties for these types or errors can be assessed up to $260 per W-2 in 2018 and $270 in 2019.
Employers can ensure the accuracy of wage reporting for their employees by registering for the SSA’s Business Services Online (BSO) portal. From the portal, employers may review name and Social Security number information submitted on the W-2, find and resolve errors, verify Social Security numbers and learn what to do if there is a mismatch with federal records.
Kaizen CPAs works with auto repair shops across the country. We know running a successful shop takes more than keeping the bays full. We help shop owners understand their numbers, stay ahead of taxes, and build stronger, more profitable businesses. Auto repair is at the heart of what we do, but we bring the same practical, hands-on approach to businesses in other industries, too.
YPD HCM is part of the Kaizen CPAs family. YPD HCM helps small businesses manage payroll, HR, and compliance with the right tools and personal, human support—from payroll and tax filings to onboarding, employee management, and more. It’s practical help for the people side of your business, from a team that’s there when you need them.
The information in this article is provided for general educational purposes and reflects conditions as of the publication date. It is not legal, tax, accounting, payroll, HR, or compliance advice. Every business is different, so talk with a qualified professional about your specific situation.
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