What Is It Like to Work With a Monthly Accounting Firm?

When business owners ask, “What’s it actually like to work with a monthly accounting firm?”, they’re not looking for a sales pitch. They want to know:

• Will this help me keep more of what I earn?
• Will it save me time—or just add more to my plate?
• What does the accountant actually take care of?
• What will I need to do?

This article breaks down exactly what that working relationship looks like—so you can decide if it’s the right fit for your business.

What You’ll Do Each Month

Once onboarding is complete, you’ll settle into a consistent monthly routine.

By the 10th of each month, you’ll upload the documents your accounting team needs to keep your books accurate and up to date:

• Sales reports
• Bank and credit card statements
• Loan or financing documents
• Payroll reports (if you use YPD, we already have access)
• Inventory reports (if applicable)
• Payouts from platforms like Shopify, Stripe, or Square—if your business uses them

If you've granted us access to your accounts and systems, we’ll pull this data automatically—no need to upload it manually. This is our preferred setup: it keeps things moving and helps reduce the chance of anything falling through the cracks.

👀 Want a quick preview of what comes after onboarding?
Watch the video and explore the process here.

What Your Kaizen Accounting Team Does

Once your documents are in—or we’ve gathered the necessary data—your accounting team gets to work. If something needs clarification, a staff accountant or manager may reach out. These check-ins are brief but important—they help ensure your financials are accurate, timely, and reflect what’s really happening inside your business.

Each month, your team handles:

• Monthly bank and credit card reconciliations
• General ledger review and maintenance
• Fixed asset tracking and loan amortization

Reliable accounting sets the foundation for everything else—like tax planning, advisory support, and confident decision-making.

By the 25th of the month, your books are closed and your monthly financial reporting package is delivered. That typically includes:

• Balance sheet
• Income statement (P&L)
• Two- and four-year comparative P&L
• Monthly comparative balance sheet

These reports give you a consistent view of where your business stands—and how it's trending over time—so you don’t have to wait until year-end to see what’s working.

🔎Want to see what that actually looks like? Check out a sample financial statement here.

What Monthly Reports Actually Help You Do

Most owners treat financial reports like a formality—just one more thing to file away. But when you’re getting them monthly and actually using them, they become one of the most useful tools you’ve got. Here’s what they help you do:

• Spot issues early—before they drain your cash.
  Margins getting tight? Expenses creeping up? Your reports help you catch that stuff early, before it turns into a problem you can't ignore.
• See exactly where your money’s going.
  You'll know what’s coming in, what’s going out, and what’s quietly eating away at your bank balance—so you can fix it before it gets worse.
• Figure out what’s actually working.
  That new hire, that promotion, those extended hours—your numbers will show you if they’re helping or hurting.
• Make decisions with real visibility.
  Thinking about buying equipment, adjusting pricing, or adding staff? You’ll have the numbers to back your move—not just a gut feeling.
• Stay ready for taxes, loans, and growth.
  Clean books and consistent reports mean you're not scrambling when your banker, buyer, or tax pro asks for something. You're already on it.

What About Advisory?

Advisory meetings aren’t just report reviews—they’re strategy sessions led by your CPA. We’ll walk through real decisions: adjusting pricing, planning large purchases, managing cash flow, setting growth goals, and building a tax strategy that helps you keep more of your cash in the business.

How often you meet depends on your service level:

• Essentials includes one tax planning and projection meeting per year
• Plus includes three strategic planning and tax strategy sessions per year
• Premier includes those same sessions monthly

Ready to See What Monthly Accounting Can Do for You?

You shouldn’t have to dig through reports or wait until year-end to understand your numbers. A steady rhythm of timely, accurate reports keeps you focused on what’s happening now—so you can make decisions when they matter.

Take a look at what’s included in our monthly packages.
Learn more about what happens after onboarding.

Have questions about fit or next steps? Book a discovery call with our team.

Want to explore?
Take a look at our monthly packages.
Learn more about what happens after onboarding.